Many organizations have found using a portal for board members that allows remote voting to increase participation by members who are unable to attend meetings in person. The process is simpler to manage, more reliable, and provides an easy way for members to cast their votes anywhere. However, there are a few important points to keep in mind when considering remote voting.
The most obvious point to remember is that email isn’t an ideal medium for an uninvolved vote. Email accounts for business and personal use are https://www.boardmanagementsolution.info/what-is-corporate-information-technology easy for cybercriminals to hack into and alter the outcome of the vote. This could result in a vote being null and void. This type of manipulation is difficult to detect and even more difficult to prove, if you don’t have a highly secure system like the board portal that a lot of organizations use.
A vote made via email might not reflect the real intent of the voter. If a person responds to an email, they can choose between a simple no/yes or a lengthy explanation of the issue. This can cause confusion for other voters or result in an unintentionally unclear vote.
In these circumstances, it’s crucial for any company that is considering implementing email voting to have a clear procedure in place. Before any remote voting takes place it is vital that all members are instructed on how to use the software used by the company.
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